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Enhance Your Productivity with MS Office Keyboard Shortcuts
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Enhance Your Productivity with MS Office Keyboard Shortcuts

MS Office is an essential application for computer users irrespective of what you are, a student or a working professional all use it. Creating word documents, spreadsheets and presentations is everyday task for computer users. Hence, we all look for ways to enhance productivity. This can be achieved by using keyboard shortcuts. In this article, we are going to discuss useful keyboard shortcuts for MS Office, Outlook and other applications that will make you use these applications like a Pro. This will not only save your time, efforts but will help you to work as an expert.

MS Office Keyboard Shortcuts:

Word / Excel / PowerPoint / Outlook

Ease of Access Shortcuts

Remote Desktop Connection Shortcuts

How to Create Your Own Keyboard Shortcuts

MS Word Keyboard Shortcuts

MS Word Keyboard Shortcuts

CTRL + ASelect all contents of the page
CTRL + BBold highlighted selection
CTRL + CCopy selected text
CTRL + XCut selected text
CTRL + NOpen new/blank document
CTRL + OOpen options
CTRL + POpen the print window
CTRL + FOpen find box
CTRL + IItalicize highlighted selection
CTRL + KInsert link
CTRL + UUnderline highlighted selection
CTRL + VPaste
CTRL + YRedo the last action performed
CTRL + ZUndo last action
CTRL + GFind and replace options
CTRL + HFind and replace options
CTRL + JJustify paragraph alignment
CTRL + LAlign selected text or line to the left
CTRL + QAlign selected paragraph to the left
CTRL + EAlign selected text or line to the center
CTRL + RAlign selected text or line to the right
CTRL + MIndent the paragraph
CTRL + THanging indent
CTRL + DFont options
CTRL + SHIFT + FChange the font
CTRL + SHIFT + >Increase selected font +1
CTRL + ]Increase selected font +1
CTRL + SHIFT + <Decrease selected font -1
CTRL + [Decrease selected font -1
CTRL + SHIFT + *View or hide non-printing characters
CTRL + LEFT ARROWMove one word to the left
CTRL + RIGHT ARROWMove one word to the right
CTRL + UP ARROWMove to beginning of the line or paragraph
CTRL + DOWN ARROWMove to the end of the paragraph
CTRL + DELETEDelete word to right of cursor
CTRL + BACKSPACEDelete word to left of cursor
CTRL + ENDMove cursor to end of document
CTRL + HOMEMove cursor to beginning of document
CTRL + SPACEReset highlighted text to default font
CTRL + 1Single-space lines
CTRL + 2Double-space lines
CTRL + 51.5-line spacing
CTRL + ALT + 1Change text to heading 1
CTRL + ALT + 2Change text to heading 2
CTRL + ALT + 3Change text to heading 3
F1Open help
SHIFT + F3Change case of selected text
SHIFT + INSERTPaste
F4Repeat last action performed (Word 2000+)
F7Spell check selected text and/or document
SHIFT + F7Activate the thesaurus
F12Save as
CTRL + SSave
SHIFT + F12Save
ALT + SHIFT + DInsert the current date
ALT + SHIFT + TInsert the current time
CTRL + WClose document

 

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MS Excel Keyboard Shortcuts

MS Excel Keyboard Shortcuts

F2Edit the selected cell
F5Go to a specific cell
F7Spell check selected text and/or document
F11Create chart
CTRL + SHIFT + ;Enter the current time
CTRL + ;Enter the current date
ALT + SHIFT + F1Insert new worksheet
SHIFT + F3Open the Excel formula window
SHIFT + F5Bring up search box
CTRL + ASelect all contents of worksheet
CTRL + BBold highlighted selection
CTRL + IItalicize highlighted selection
CTRL + CCopy selected text
CTRL + VPaste
CTRL + DFill
CTRL + KInsert link
CTRL + FOpen find and replace options
CTRL + GOpen go-to options
CTRL + HOpen find and replace options
CTRL + UUnderline highlighted selection
CTRL + YUnderline selected text
CTRL + 5Strikethrough highlighted selection
CTRL + OOpen options
CTRL + NOpen new document
CTRL + POpen print dialog box
CTRL + SSave
CTRL + ZUndo last action
CTRL + FMinimize current window
CTRL + FMaximize currently selected window
CTRL + FSwitch between open workbooks/windows
CTRL + PAGE UP / DOWNMove between Excel worksheets in the same document
CTRL + TABMove between two or more open Excel® files
Alt + =Create formula to sum all of above cells
CTRL + ‘Insert value of above cell into current cell
CTRL + SHIFT + !Format number in comma format
CTRL + SHIFT + $Format number in currency format
CTRL + SHIFT + #Format number in date format
CTRL + SHIFT + %Format number in percentage format
CTRL + SHIFT + ^Format number in scientific format
CTRL + SHIFT + @Format number in time format
CTRL + RIGHT ARROWMove to next section of text
CTRL + SPACESelect entire column
SHIFT + SPACESelect entire row
CTRL + WClose document

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PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts

General PowerPoint Shortcuts

Here are some general keyboard shortcuts for opening, closing, and switching between presentations.

CTRL + NCreate a new presentation
CTRL + OOpen an existing presentation
CTRL + SSave a presentation
F12 / ALT + F2Open the Save As dialog box
CTRL + W / Ctrl+F4Close a presentation
CTRL + QSave and close a presentation
CTRL + ZUndo an action
CTRL + YRedo an action
CTRL + F2Print Preview View
F1Open the Help pane
ALT + QGo to the “Tell me what you want to do” box
F7Check spelling
ALT / F10Turn key tips on or off
CTRL + F1Show or hide the ribbon
CTRL + FSearch in a presentation or use Find and Replace
ALT + FOpen the File tab menu
ALT + HGo to the Home tab
ALT + NOpen the Insert tab
ALT + GOpen the Design tab
ALT + KGo to the Transitions tab
ALT + AGo to the Animations tab
ALT + SGo to the Slide Show tab
ALT + RGo to the Review tab
ALT + WGo to View tab
ALT + XGo to the Add-ins tab
ALT + YGo to the Help tab
CTRL + TabSwitch between open presentations

Slideshow Keyboard hacks

F5Start the presentation from the beginning
SHIFT + F5Start the presentation from the current slide
CTRL + PAnnotate with the Pen tool during a slideshow
N or PAGE DOWNAdvance to the next slide during a slideshow
P or PAGE UPReturn to the previous slide during a slide show
BChange the screen to black during a slideshow. Press B again to return to the slideshow
ESCAPEEnd the slideshow

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Outlook Keyboard Shortcuts

Outlook Keyboard Shortcuts

ALT + SSend the email
CTRL + CCopy selected text
CTRL + XCut selected text
CTRL + POpen print dialog box
CTRL + KComplete name/email typed in address bar
CTRL + BBold highlighted selection
CTRL + IItalicize highlighted selection
CTRL + UUnderline highlighted selection
CTRL + RReply to an email
CTRL + FForward an email
CTRL + NCreate a new email
CTRL + SHIFT + ACreate a new appointment to your calendar
CTRL + SHIFT + OOpen the outbox
CTRL + SHIFT + IOpen the inbox
CTRL + SHIFT + KAdd a new task
CTRL + SHIFT + CCreate a new contact
CTRL + SHIFT + JCreate a new journal entry

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Ease of Access Shortcuts

Ease of Access Shortcuts

Magnifier keyboard shortcuts

Windows key + +Turn Magnifier on
Windows key + EscTurn Magnifier off
Windows key + + / –When Magnifier is on, zoom in or out
CTRL + ALT + Mouse scrollZoom in and out using the mouse scroll wheel
Windows key + CTRL + MOpen Magnifier settings
CTRL + ALT + Arrow keysPan in the direction of the arrow keys
CTRL + ALT + IInvert colors
CTRL + ALT + FSwitch to full screen view
CTRL + ALT + LSwitch to lens view
CTRL + ALT + DSwitch to docked view
CTRL + ALT + MCycle through views
CTRL + ALT + RResize the lens with the mouse
Shift + ALT + Arrow keysResize the lens with the keyboard
CTRL + ALT + SpacebarQuickly see the entire desktop when using full screen view

Additional Accessibility Keyboard Shortcuts

Right Shift key for 8 SecTurn Filter Keys on and off
Left Alt + left Shift + Print screenTurn High Contrast on or off
Left Alt + left Shift + Num lockTurn Mouse Keys on or off
Shift key 5 TimesTurn Sticky Keys on or off
Num lock for 5 SecTurn Toggle Keys on or off
Windows key + UOpen the Ease of Access Center
Windows key + CTRL + CTurn color filters on or off
Windows key + CTRL + NOpen Narrator settings
Windows key + CTRL + STurn on Windows Speech Recognition
Windows key + CTRL + OTurn on the On-Screen Keyboard

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Remote Desktop Connection Shortcuts

Remote Desktop Connection Shortcuts

To enter Remote Desktop connection, we need to press Win + R -> type ‘MSTSC’ and press Enter.

To list all parameters of Remote Desktop Connection, press Win + R -> type ‘MSTSC /?’ and press Enter.

Using Shortcuts keys During Remote Desktop Connection

ALT + Page UpSwitches between programs from left to right (equals standard desktop Alt + Tab)
ALT + Page DownSwitches between programs for right to left (equals standard desktop Alt + Shift + Tab)
ALT + InsertCycles through the programs in the order they were started (equals standard desktop Alt + Insert)
ALT + HomeDisplays the Start menu (equals standard desktop Ctrl + Escape)
CTRL + ALT + PauseSwitches the client between full-screen mode and window mode
CTRL + ALT + HomeShow (or focus) on Connection Bar (when in full-screen mode)
CTRL + ALT + EndBrings up the Windows Security dialog box.
ALT + DeleteDisplays the Windows menu.
CTRL + ALT + –Screenshot of active Window into Clipboard (equals standard desktop PrintScreen)
CTRL + ALT + +Screenshot of Entire Remote Desktop into Clipboard (equals standard desktop Alt + PrintScreen)

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How to Create Your Own Keyboard Shortcuts

Create Your Own Keyboard Shortcuts

Everyone wants to be productive and save even a single second. Rolling over mouse to open programs and closing them also eats up time. So why not work smartly with these keyboard shortcut hacks. The fastest and easiest way to launch any program is using a keyboard shortcut. You need not to remember them as Windows 10 allows you to create custom shortcuts for any program as per your convenience.

To create a shortcut key combination of any executable program, first you need to create a desktop shortcut of the program. You can do that by right-clicking on the executable icon and select ‘Create Shortcut’.

When the shortcut is created, ‘Right Click’ on the icon and choose ‘Properties’. Click in the ‘Shortcut Key’ box and press your desired keystroke combination. Click ‘OK’ to confirm. Your custom combination must start with Ctrl + Alt along with a letter, number, or function key.

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