Did you realize it’s possible to save an Email in the form of a PDF? Email is also a valuable document, and you can utilize your Email Messages for various reasons (similar to any document) – such as contracts or references. Therefore, due to the fact that they will open the same way on any OS or device, it is recommended that you save your Email Messages in PDF format. This post will walk you through how to save Email Messages into PDF.
Why Save An Email As A PDF File?
Since they can be opened everywhere without needing to have email access they are simple to send and print. In addition, PDF documents that contain a digital signature are legally acceptable and can serve as legal or official evidence of something.
PDF documents may also be opened offline therefore they can be beneficial while travelling or in areas that do not have internet access. Their construction for archiving and organising documents is demonstrated by the features found within a PDF file, allowing them to be stored within folders, renamed appropriately, tagged or indexed.
Did you also know that PDF documents can have their contents secured by using a password and/or encryption and/or restricting the editing capabilities from the original Email?
Methods to Save An Email As A PDF
Method 1: Gmail Outlook.com – Save Email as PDF
- Open Email
- Click More Action (three-dot icon) in the upper right corner of the email
- Choose Print
- Under Destination/Printer in Print Preview Window, choose Save as PDF (or Microsoft Print to PDF)
- Click Save/Print and choose where to save your PDF.
Method 2: Outlook Desktop & Thunderbird – Save Email as PDF
- Open Email
- Go to File Print or click the Print icon
- Select Microsoft Print to PDF from Printer List
- Click Print and choose Folder/Name to save to and click Save
Method 3: Outlook Web – Save Email as PDF
- Open Email
- Click More Actions -> Print
- Select Save as PDF
- Save the File.
Method 4: Mobile (Android/iPhone) – Save Email as PDF
- Open Email
- Click Print
- Select Save as PDF (Android) or Share -> Save to Files (iPhone)
- Confirm and Save
Bonus – How To Edit PDF File Using Systweak PDF Editor?
If you have saved the email as a PDF and want to make changes later, like highlighting certain text or adding notes and annotations, then you can easily edit the PDF with Systweak PDF Editor. This amazing app can help edit and manage your PDF document with many built-in modules. Here is a list of some features that this PDF editor app provides to its users.
PDF Viewer – Although you can open any PDF file with your browser, Systweak PDF Editor offers unique viewing features like zoom in/out, search within PDF, and small/large/medium views.
PDF Management – This app allows users to manage pages by rotating and rearranging them. It also facilitates adding, removing, splitting, replacing, and moving certain pages to a new PDF.
PDF Conversion – Systweak PDF Editor allows users to convert files of different formats to PF and vice versa. It also has a special module to convert Excel to PNG & JPG.
PDF Security – Your PDFs can be secured by adding a digital signature and password. There are options to remove metadata and mark redaction with white or any other colour to permanently hide the content.
PDF OCR Module – Systweak PDF Editors is one of the few unique PDF management software that allows users to perform OCR on scanned documents and make them editable and searchable.
PDF Edit Utility – Users get many editing options, like Add/ Edit Text, Add Image, Text Callout, Sign PDF, Crop Page/PDF, Add/Remove Watermark, Insert Page Number and Insert Bates Number on PDF documents.
PDF Comments – This program grants users many commenting options, like highlighting
Underline, Strikethrough, Squiggly Line, Freehand Line, Eraser, Add Notes, Stamps, Shapes
Add Text With/Without Border.
Other PDF Misc Tools – Systweak PDF Editors also includes modules like Merge PDF, Compress PDF, Repair PDF, Add Bookmarks, Word Count, Reverse Pages, and Extract Images From PDF.
Conclusion – Can You Save Email As A PDF File?
This article has listed the best method to save an email as a PDF. You can select the method according to the software you use. Do share your experience and queries with us in the comments section below.