We all use notes when collaborating on one document. And have you ever been in a situation where you feel like the notes you added earlier don’t make any sense anymore? And you don’t know how you delete it because that one note is making a fool of you.
Or just your whole team left so numerous notes in the PDF that now it looks like a group chat, and your file is cluttered? These are the situations when you’ll wish you knew how to edit or delete notes in a PDF. But don’t worry, deleting notes or just editing them is not a big deal; you can do it in a second.
With Systweak PDF Editor, it’s even quicker and stress-free. In this post, I’ll explain how you can easily remove any note completely or just make some quick edits to the old one.
Why Do You Need to Edit or Delete PDF Notes?
Notes are added to convey any message to the other team members so that they can look into it. They are usually used for feedback or quick corrections and are not meant to stick there forever.
A few key reasons when and why we need to edit or delete notes:
Collaboration Cleanup:
After all the feedback has been implemented, you need to remove all those notes that were added just to make the file perfect.
Correcting Mistakes:
Sometimes you can put any note by mistake, or many times the other team members’ idea makes more sense, and now you have to delete your note so as not to confuse the team.
A Professional Finish:
When you are sending the contract or final report to a client or anyone, you can’t share the file with all the notes hanging in; I’m sure you don’t want them to see your internal chatter. It’s better to share a clean file that looks much more professional.
Let’s get your PDFs looking sharp with the Systweak PDF Editor!
How to Edit Notes in a PDF with Systweak PDF Editor
Editing an existing note is a cinch. Systweak PDF Editor makes it feel as easy as editing text in a word processor.
Open Your PDF:
Open Systweak PDF Editor on your system, then click on Open PDF from the options on the home page to open the document that contains the notes you want to change.
And select the document from your system and click on ‘Open’.
Find the Note:
Scroll through the document to find the note that you want to edit. And stay on that page. For example, here’s one.
Go to the ‘Comment’ tab
From the top menus, click on the “Comment” tab, which has the Note option and many other tools as well.
Then click on ‘Add Notes’ in the comment tab.
Edit the Note:
To edit, you first need to double-click on the note icon; the note window will open, and you’ll see the comment.
So now, when you double-click on the note icon and a small text window opens that contains the note, you can type your corrections, add more details, or completely rewrite the note in the same note window.
That’s it, you can edit notes easily like this.
Now Save Your updated PDF:
Once you’ve finished your edits, click outside the note box. And save the file by going to File > Save As or Save.
How to Delete Notes in a PDF
In case you don’t need the Note in the PDF anymore or just want to clean it to add a fresh note, here’s how to delete notes on a PDF with Systweak PDF Editor:
- Open the PDF in Systweak PDF Editor.
- Go to the Comment tab, where all notes and annotations are listed.
- And click on ‘Add Notes’ again
- Select the Note, just click on the note icon that you want to remove.
- Delete the note. Once selected, just press the ‘Delete’ key on the keyboard to remove it.
- And it’s gone.
- Let’s delete the other one as well.
- And it’s gone too.
- Save the File – Don’t forget to save the document after removing notes.
Conclusion
Editing and deleting notes are one of those very important things when we work with a team and collaborate on the same document. So just learn this simple way through which you can edit and delete notes in a PDF when needed, and keep the work going. With Systweak PDF Editor, you can collaborate with your team easily and speed up your tasks.
FAQs
Q: Can I edit notes in free PDF readers?
It’s better to have a dedicated PDF editor for this because most free PDF readers only let you view notes, not edit them.
Q: Will deleting notes affect the original text in the PDF?
No, deleting notes only removes the note that was added as a comment in the PDF, and the original text or content of the PDF will remain intact.
Q: Can I export notes separately before deleting them?
Yes, you can copy and paste them into your notepad and have a proper record of what all was asked in the document preparation.
Q: Is there a way to hide notes without deleting them?
Yes, you can hide them like you hide any sensitive information in a PDF; instead of deleting, the note icon will not appear while reading the document.
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