How To

How to Add Text to PDF: Write on a PDF Document Easily

Srishti Singh ,

PDFs are one of the most widely used file types for sharing documents. Whether it’s an eBook, a business report, a form, or a presentation, PDF files maintain formatting and ensure files are readable on any device. But, that time comes when you may want to add text to a PDF file – perhaps you want to fill out a form, leave a comment, or simply correct a mistake. At that moment, the problems start. Editing a PDF or writing on a PDF is not always as easy as editing or writing in a Word document.

But panic not – you do not need to be a techno whiz to accomplish this. In this tutorial, I am going to take you through inserting text into a PDF on Windows 10/11 and Android in simple steps, but even with reliable software such as Systweak PDF Editor and Systweak PDF Editor & Scanner android app. At the end of the article, you’ll know how you can type, insert, or write in any PDF file, on any platform.

How to Add Text to a PDF File on Windows 11,10

Most individuals believe editing a PDF on the computer is difficult, but you don’t have to. Using the right application, you can insert text as effortlessly as in Word or Notepad.

That’s where Systweak PDF Editor comes to the rescue. It’s a compact, non-intrusive application that allows anyone to type on a PDF in Windows without requiring technical expertise. You don’t need to work through deep menus and complicated settings—your editor streamlines it while still giving you complete freedom to manage your document.

The following are the steps on how to do it.

1. Add Text in a PDF Document Using Systweak PDF Editor

Step 1: Download and Install Systweak PDF Editor

  • Double-click the downloaded file to install, after it is downloaded.
  • Just follow the prompts on the screen (like the Next button and Finish button). In a few minutes, the application is installed.

Step 2: Open the PDF Document
  • Open the software.
  • On the home screen, click Open PDF.

  • Use your computer to find the PDF that you’d like to edit.
  • The main file will load, and you’ll see your PDF appear on the screen, page by page.

Step 3: Choose the Edit Tool

  • Towards the top of the screen, you will find various tools.
  • Choose the Edit
  • Now, select Add Text. You can also select Edit Content to alter the content.

  • This tool essentially “enables” the functionality of typing wherever you place your cursor on the page.

Step 4: Add Text to the PDF
  • Move your cursor and click wherever you wish to include text.
  • You will find a text box, and you can type straight away.

  • For example, if you’re filling out a form, simply click on the space for “Name” and type.
  • It’s similar to filling out a form by hand, except for typing instead of writing.

Step 5: Edit Text

  • This is where Systweak PDF Editor truly excels. You can add more than just plain text – you can format it any way you like.
  • Change Font Style – Use different fonts like Arial, Times New Roman, etc.
  • Change Size – Make the heading large and bold, or reduce it for notes.
  • Change Color – Color can let you stand out (use red to highlight important points).
  • Change Alignment – Your text can be left-aligned, centered, or right-aligned.
  • Strikethrough or Underline Text– Underline special words and strike through unimportant text through annotation features.

  • For example, if you’re putting a title in your PDF report, you would want it bold, large, and blue to be eye-catching.

Step 6: Save Changes

  • Once you are satisfied with the change you made, click Save (to save over the same file) or Save As (to save the original and create a new one) in the File

  • Your PDF now has the text added permanently.

Note: With Systweak PDF Editor, the text reads naturally, like it were there in the document all along. No untidy layers or strange boxes—it’s neat and professional.

How to Add Text to a PDF File on Android

At other times, you are not at home near your computer and want to edit a PDF in a hurry on your phone. Like filling up a form, inserting your signature, or commenting on a document you receive on WhatsApp.

2. Add Text in a PDF Using Systweak PDF Editor & Scanner

Step 1: Download Systweak PDF Editor & Scanner

  • Open the Google Play Store on your Android device.
  • Type in Systweak PDF Editor & Scanner by Systweak.
  • Tap Install and wait for 2 seconds.
  • When installed, tap Open to open it.

Step 2: Import Your PDF

  • Select the Content Editor tool in the app.
  • Click on Open.

  • You can now search your phone storage or cloud (Google Drive/Dropbox) and select the PDF.
  • The file will appear on the screen and be ready for editing.
  • PDFs may also be opened straight from email or WhatsApp in case you select “Open with PDF Editor: Scanner & Reader.“

Step 3: Choose the Add Text Tool

  • Once the PDF is open, locate the Edit Tools menu.
  • Tap on the Add Text icon located on the bottom left of the page.

  • Click on the page of the PDF wherever you want to type and select Edit.

Step 4: Type and Design Your Text

  • Type the text on your phone keyboard and select the Properties

You can:

  • Change the text alignment.
  • Change the font size and style, making it fit just fine.
  • Alter the colour so that it draws attention.

Tip: When filling out an employment application form, you can type your name, address, and information into the boxes of the PDF.

Step 5: Save and Share

  • After you are finished adding text. Click on the three dots on the top-right and select Save.

  • You have completed your new PDF, and the text is now locked in place.
  • You can immediately send it via email, WhatsApp, or cloud storage.

Editing a PDF on Android with Systweak PDF Editor & Scanner is as easy as sending a text message. Simple, fast, and effective.

Conclusion

Typing on a PDF doesn’t have to be complicated or expensive. If you know the instruments to add text to a PDF document, it’s pretty simple to write in a PDF document, whether you are using Windows 10/11 or Android. Systweak PDF Editor does it for you when you are on the desktop, and Systweak PDF Editor & Scanner does it for you when you are editing documents on your mobile phone.

So the next time someone asks, “How can I type on a PDF in Windows?” or, “How can I add text to a PDF from my phone?”. You will know exactly what to say. These are great programs—not only are you editing PDFs, you are also enlightening, polishing, and professionalizing your PDFs.

FAQs (Frequently Asked Questions)

Q1: Can I add text to a secured or read-only PDF?

If your PDF is password-protected and locked, then you must first unlock it. Or you can also open secured files directly (if you already have the password) and add your text quickly using Systweak PDF Editor.

Q2: Can I make the font color, size, or style of the added text different?

 Yes! Both Systweak PDF Editor (Windows) and PDF Editor: Scanner & Reader (Android) can fully customize any inserted text with various styles, font sizes, and colors.

Q3: Can I add text to a PDF without using Adobe Acrobat?

Yes. Programs like Systweak PDF Editor (Windows) and PDF Editor: Scanner & Reader (Android) are excellent Adobe Acrobat alternatives, with the same features but less training time or cost.

Q4: Will the new text be permanent in the PDF?

Yes, the text will be permanent as part of the document once you save the changes. After making your changes, any user opening your PDF will see the new text in the same location where you added it.

Read Also:

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