In September 2016, Google announced that Google Apps would be rebranded as G Suite. Previously known as “Google Apps for Work” now become “G Suite.” Now the name is bit more altered and sleeker, the heart of what it does is pretty much of the same: offers cloud computing tools for businesses of all sizes.
The biggest change, other than the name, is that Google upgraded all of its G Suite apps, and because of the new updates, it’s worth updating yourself on G Suite. Here are four things you need to know:
1. It’s not free, but it is worth it.
Everyday users can have a Google Drive account with 15GB of storage for free, but if you want more than that, or if you want a G Suite account, it’s not free. Google provides this service with a subscription.
However, G Suite is very affordable considering what you get in return, and, unlike a lot of other subscription software, you pay for exactly what you need. Its pricing is based on the number of users per month on your chosen tier. All accounts come with personalized email addresses at your domain.
Then, depending on your tier, you get storage, shared files, voice and video conferencing, security, support and more. If you’re not sure whether it’s right for your business, Google will let you try it for free for 14 days before you commit to buying it.
2. It’s smarter than ever.
Artificial intelligence improvements to all of the G Suite tools mean that you’ll spend less time dealing with the software and more time actually getting things done.
What’s smarter about it? Well, storage, for example; rather than spending time looking for the exact file you need, its storage now takes cues from what you’ve been spending your time on (like meetings, emails) and offers the files it believes you want before you lose ten minutes looking for them.
The Calendar has improved and can now find available slots in multiple users’ schedules to suggest good meeting times. Presentations are smarter because it offers suggested layouts and formatting to complement your content.
These are just a few examples, but ultimately, G Suite can save you a lot of time during the day and minimize frustration.
3. It has more versatile security features.
If you’re a regular Gmail user, then you already know about Google’s two-step verification process. Every time you log in from a new device, it takes a few extra minutes since a code has to be sent to you via text message and then entered as part of your login. G Suite also offers the same two-step verification, that keeps your account well protected.
4. It’s highly social.
In our media-driven society, having workplace software that integrates well with social media platforms is more important than ever. G Suite is compatible with many of the social-media sites like Facebook, WordPress and YouTube.
As expected, Google is still pushing its Google+ platform, despite its relative lack of popularity (it’s not quite as dead as Orkut, at least). However, now Workplace by Facebook can also be configured to work with G Suite, this integration is incredibly helpful for marketing folks and really, for everyone.